Staying Within Your Event Budget: A How-To Guide

Staying Within Your Event Budget: A How-To Guide

Whether you’re planning for your wedding or a corporate event, staying within your event budget can be a difficult task. Here at the Franciscan, we understand these struggles and strive to make planning your event as easy and on-budget as possible. Here are a few helpful tips we’ve gathered from our many years in the business to help you when planning your next event!

Set a Plan

Coming up with a plan of exactly what services you want makes creating a budget a much easier task. Once you know precisely what you need to make your event a success, set an amount that you are willing to spend. By setting a limit on your budget, you can easily cut costs in areas that you feel aren’t needed. For example, do you have enough money to offer 10 hors d’oeuvre options, or will three or four be suitable. Asking yourself, “Do we really need this?” is a great way to double check the value that an item or service will bring to your event.

Book a Venue with In-House Catering

There are two big advantages of booking a venue with in-house catering services, like the Franciscan. First – when you book one with the other, the package deal price is unbeatable. Our gourmet catering services are second to none and, coupled with our amazing venue, makes the choice a no-brainer! Second – when tracking your expenses, it is exponentially easier to have only one point of contact for both the venue and catering services. Not having to worry about coordinating with two separate companies will greatly reduce your stress and amount of work you have to do. It’s a win-win!

Limit the Amount of Attendees

Less is more when it comes to people attending your wedding or special event. By reducing the number of guests, you can drastically increase the amount of money you save. Not only will you be saving on the food costs per person, but also the table setting and seat rentals at the venue. The only exception to this is if you require your corporate event attendees to purchase tickets to the event to cover the cost of their food and other expenses- in which case, the amount of guests shouldn’t matter.

Track Expenses

When planning an event, there are often many moving parts and many different companies involved. Tracking your expenses closely is a great way to ensure that you stay within your budget and don’t overlook anything. By keeping track of payments and receipts, you can ensure that all services have been paid for and that you don’t get double charged for anything. It’s very easy for costs to get lost in the juggling of multiple outside vendors, so being organized is a must.

No matter what event you’re planning, staying within your event budget is important. Here at the Franciscan, we have a gorgeous venue, delicious in-house catering, and a supportive staff that are here to help your event go perfectly – and on budget! Give is a call today at (303) 790-0477 or visit our website to book your next event with us.