5 Steps to Plan a Class Reunion You’ll Actually Want to Attend

plan a class reunionPlan a class reunion, they said. It will be fun, they said.

We understand there are conflicted feelings around this undertaking. Unless you were the popular kid in high school, your level of reunion anticipation may slightly outrank getting a colonoscopy. But we have good news, with our help, you can plan a class reunion you’ll actually want to attend and you won’t even mind those other people there.

After all, a party is a party. If planned right, no one will bring up how you tripped on the stage at graduation. If they do, you’ll be having too much fun to care!

  1. Find the RIGHT people to plan the class reunion

If you are reading this, you are one of them, or likely know classmates who may benefit from this article. The RIGHT planners are organized, have experience planning other events, and are not easily distracted. You will need a group of people to make decisions, get the word out, and make sure the event goes off without a hitch. Do not go it alone.

  1. Set up a Facebook page to manage the class reunion

There will be classmates who don’t use Facebook, but the majority of people do. You can add polls, pictures and post questions to try and get some feedback and nail down the best date and time. Obtain a class list or use your yearbook to invite people to the page.

  1. Decide how you will pay for the class reunion

Some class reunions are done via fundraising, sponsorships from local businesses (maybe even those owned by classmates) or charge a per person amount where attendees purchase tickets online or at the door. An easy way to fund your reunion is to estimate attendance and find the ticket price based on potential costs. Remember to include local and state sales tax and allot for food, beverage, decorations, and entertainment.

  1. Food, Beverage and Entertainment for the class reunion

At venues like The Franciscan, you pay a per person price for appetizers and a meal prepared by our on-site caterer, That Personal Touch, and the venue space is included! This will help you manage costs better than other venues. Many event venues charge in the range of $1,000 – $10,000 or more, especially for a space that can accommodate classmates and their plus ones. And then food is extra.

If you choose The Franciscan, you can select offerings from our catering menu or get creative and design a custom menu. We have multiple beverage offerings to choose from including a cash bar. We’ll handle the food, drinks, the set up and the clean up so you can enjoy the event – not dread being part of the clean-up crew.

As far as entertainment is concerned, we have fantastic DJs to recommend or you can bring your own. Our venue can easily accommodate a live band or DJ and our dance floor is spacious enough to fit both the extroverts and the wallflowers.

  1. Event Rentals for the class reunion

Each contractor and vendor you work with adds another layer of time and potential conflict. When you choose The Franciscan to host your event, we provide you with tables, chairs, linens, china, centerpieces, chair covers, and an on-site staff person to turn to with questions.

*Bonus Tip – We have photographer recommendations to capture the event. Those of you that peaked post-high school and are camera ready can appreciate that!

We will help you begin planning a reunion for high school from the moment you decide on a date. Call us to check for openings and make your reunion one that your classmates will look forward to. Our event brochure is available here.